How does a time registration form work?

Time registration for employees, why would you want it?

Registering hours does not have to be a means of control, but it sometimes helps enormously in providing insight into business processes. Hidden costs come to the surface, after which you as an organization can decide how to deal with them. So it is also a tool for continuous improvement.

What is timekeeping?

In organizations, tasks are performed that require the commitment of employees. To control costs and tightness in the labor market, it is necessary to have a good understanding of time registration. A time registration provides insight into the time spent.

Are expensive employees used for tasks that can easily be automated? If so, a cost calculation can provide insight into the feasibility of a one-time investment in software to digitize business processes.

But a time registration system can also be applied to a machine in which maintenance can be planned on the basis of running hours.

Why do you use timesheets?

So a time registration form is used for specific purposes. Sometimes the purpose is compliance, think for example mileage registration for employees with a car. The quality of the registration is important, one must be able to trust that the information is good, because the data is often used as input for an assessment or for an improvement project.

You can of course collect everything in a common Excel file, but the history and traceability are then questionable. A good time registration also ensures unambiguous authorization.

Think for example of the difference between entering and approving, an essentially different activity!

What does efficient time tracking do for your business?

With efficient time registration, you always have an up-to-date insight into how time is spent. By linking time registration to an approval or verification step (4-eyes principle), one can use these data to optimize business processes. Good time registration is low-threshold and the content is very specific. This ensures that employees do not experience it as an administrative burden.

Also, the registration should be done immediately after the activity is completed. If it can be completed on the phone while on the go, it saves logging in at the office. But also any follow-up steps can then be initiated directly at the office. Think for example of an invoice based on reported hours.

Where do you start with good timekeeping?

A good timesheet excels in simplicity. Users are guided through a limited digital form where the data is processed in the background. The data can, for example, be exported to an Excel template for additional calculations, or analyses. But there are also possibilities to send the collected hours to an ERP system.

If one wants to start with time registration, one should therefore first define the goal properly. Based on this one can then work out the proposal, using as many predefined choices as possible.

Standardization is the key to success!

HeyForm is not a specific time registration tool, but it is used by many organizations to record time spent, request leave or keep track of the running hours of installations.

Because of the generic nature of the form software, you can easily implement a reliable time registration without complicated IT codes. The quality of the data can be validated in various ways, leading to high reliability.

Getting started with an hour registration form

Do you want to get started with time registration yourself? We would love to show you how easy it is and what HeyForm can do for your organization.